Attendee Agreement

Congratulations! You’ve been approved to attend UpTech Banff 2016 as a VIP Steering Committee Member. In order to confirm your placement at the summit and to finalize the details of your Full-Access Conference Pass, you will need to agree to and submit the following Steering Committee Agreement Form below.

Dates: October 2nd – 4th
Venue: Fairmount Banff Springs, Banff, AB


Terms of Attendance as a Steering Committee Member to UpTech Banff 2016 Conference
 
For approved Attendees, Quartz Events Energy, LLC agrees to cover the cost of our advertised Full Conference Pass including:

  • Full access to all aspects of the UpTech Summit
  • Registration and conference signup cost
  • Two night’s accommodation at the Fairmount Banff Springs
  • Onsite catering throughout the event (two breakfasts, one lunch, one Gala Dinner, one exclusive Steering Committee Dinner, and two networking drinks receptions)

Including all taxes and service charges associate with the items listed above, assuming you attend the event and your arranged meetings.

The UpTech team will automatically book you in at the Fairmount Banff Springs Hotel for the nights of the event (October 2nd and October 4th), of which UpTech will cover the night of Monday October 3rd. The night of October 2nd is available at the discounted rate of $275 plus tax; if you do not require a room for that night, please notify the UpTech team as soon as possible. If you decide to extend your stay at the hotel, you can extend up to two days prior and/or two days after the event at the group discount rate, subject to availability, which also must be done through the summit organizers. We require a credit card to be on file in order to reserve the hotel night/s and secure your placement at the conference in case of any incidentals. A card must be on file, regardless of accommodation requirements. By completing this form, you agree to attend UpTech Banff for the duration of the conference including all pre-booked appointments.


Late Cancellation Fees / Exchanges

You may cancel your conference pass in writing by September 2nd with no penalties or fees. Cancellations after September 2nd but before September 19th will be subject to a $295 charge to compensate for all the associated costs of hotel rooms, catering and meeting space that have been guaranteed in advance, plus the knock-on-effect on other attendees’ and supplier’ meeting arrangements. For cancellations made after September 19th, or if the attendee does not cancel the conference space and does not attend the event, the charge will be $495. Suitably qualified replacements may be sent if you are unable to attend; however the organizers must approve them before the event takes place. If any attendee does not keep to the itinerary of appointments, has become unemployed/changed companies since the time of their initial registration and failed to notify the conference organizers, or is there to sell their company’s products or services, the organizers reserve the right to charge such attendees the cost of the latter cancellation penalty. Attendees will have the opportunity to review and amend their appointment schedule prior to the event. In the event that cancellation fees apply, your card will be charged within 30 days of the conference. Quartz Events reserves the right to make changes to the program without prior notice. If the dates change then cancellation fees will not apply.

For all related inquiries please call (503) 223-7853.

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