Attendee Agreement

Congratulations!  You’ve been approved to attend MidTech Banff 2016 as a Delegate Attendee. In order to confirm your placement at the summit and to finalize the details of your Full-Access Conference Pass, you will need to agree to and submit the following Attendee Agreement Form below.

Dates: October 2nd – 4th
Venue: Fairmount Banff Springs, Banff, AB

Terms of Attendance as a Delegate Attendee to MidTech Banff 2016 Conference
For approved Attendees, Quartz Events Energy, LLC agrees to cover the cost of our advertised Full Conference Pass including:

  • Full access to all aspects of the MidTech Summit
  • Registration and conference signup cost
  • Onsite catering throughout the event (two breakfasts, one lunch, one Gala Dinner, and two networking drinks receptions)

Including all taxes and service charges associate with the items listed above, assuming you attend the event and your arranged meetings.

We require a credit card to be on file in order to secure your placement at the conference in case of any incidentals. A card must be on file, regardless of accommodation requirements. By completing this form, you agree to attend MidTech Banff for the duration of the conference including all pre-booked appointments.

Late Cancellation Fees / Exchanges

You may cancel your conference pass in writing by September 2nd with no penalties or fees. Cancellations after September 2nd  will be subject to a $295 charge to compensate for all the associated costs of hotel rooms, catering and meeting space that have been guaranteed in advance, plus the knock-on-effect on other attendees’ and supplier’ meeting arrangements. Or if the attendee does not cancel the conference space and does not attend the event, the charge will also be $295. Suitably qualified replacements may be sent if you are unable to attend; however the organizers must approve them before the event takes place. If any attendee does not keep to the itinerary of appointments, has become unemployed/changed companies since the time of their initial registration and failed to notify the conference organizers, or is there to sell their company’s products or services, the organizers reserve the right to charge such attendees the cost of the latter cancellation penalty. Attendees will have the opportunity to review and amend their appointment schedule prior to the event. In the event that cancellation fees apply, your card will be charged within 30 days of the conference. Quartz Events reserves the right to make changes to the program without prior notice. If the dates change then cancellation fees will not apply. For all related question please call (503) 223-7853.