Attendee Agreement

Congratulations! You’ve been approved to attend the IMPACT Aerospace & Defense Summit as a VIP Steering Committee member. In order to confirm your placement at the summit and to finalize the details of your Full Access conference pass, you will need to agree to and submit the following attendee agreement form below.

Dates: October 1-3, 2017
Venue: Renaissance Schaumburg, Chicago

Terms of Attendance as a VIP Steering Committee Member to IMPACT Aerospace & Defense Summit
For approved Attendees, Quartz Events MFG, LLC agrees to cover the cost of our advertised Full Access conference pass including:

  • Full access to all aspects of the IMPACT Summit
  • Registration and conference signup cost
  • $200 travel reimbursement*
  • Two nights hotel accommodation
  • Onsite catering throughout the event (two breakfasts, two lunches, one Networking Dinner and two networking drinks receptions)

Including all taxes and service charges associate with the items listed above, assuming you attend the event and your arranged meetings.

The IMPACT team will automatically book you in at the Renaissance Schaumburg, Chicago for the nights of the event (October 1-2), of which IMPACT will cover as part of your VIP Steering Committee pass.  If you decide to extend your stay at the hotel, you can extend up to two days prior and/or two days after the event at the group discount rate of $169 plus tax, subject to availability, which also must be done through the summit organizers. We require a credit card to be on file in order to reserve the hotel night/s and secure your placement at the conference in case of any incidentals. A card must be on file, regardless of accommodation requirements.

Late Cancellation Fees / Exchanges
Our cancellation policy is written to encourage approved delegate attendees to confirm their attendance only if they are committed to attending.  The event organizers make commitments with the venue at that time and making changes will result in associated costs of hotel rooms, catering and meeting space that have been guaranteed in advance, plus the knock-on effect on other attendees’ and supplier’ meeting arrangements. To make changes to your registration, please notify the IMPACT Attendee Relations team immediately.

  • You may cancel your conference pass in writing by September 1st with no penalties or fees.
  • Cancellations after September 1st but before September 15th will be subject to a $295 charge.
  • For cancellations made after September 15th, or if the attendee does not cancel the conference pass and does not attend the event, the charge will be $495.

Suitably qualified replacements may be sent if you are unable to attend; however, the organizers must approve them before the event takes place. If any attendee does not keep to the itinerary of appointments, has become unemployed/changed companies since the time of their initial registration and failed to notify the conference organizers, or is there to sell their company’s products or services, the organizers reserve the right to charge such attendees the cost of the latter cancellation penalty. Attendees will have the opportunity to review and amend their appointment schedule prior to the event. In the event that cancellation fees apply, your card will be charged within 30 days of the conference. Quartz Events reserves the right to make changes to the program without prior notice. If the dates change then cancellation fees will not apply. For all related inquiries please contact the IMPACT Attendee Relations team at (424) 334-5220.

*Quartz Events MFG, LLC will reimburse $200 for travel, limited to three per company. Offer not valid for suppliers of solutions or consultants. Attendees must be traveling at least 100 miles to qualify for the travel reimbursement. To receive reimbursement, Attendees must attend the conference in full including completing all appointments. Attendees will receive a personalized check onsite from the show organizers. 

By completing this form, you agree to attend the IMPACT Aerospace & Defense Summit for the duration of the event including all pre-booked appointments.

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